The National Army Museum is committed to ensuring that the information it creates is managed to the highest standards and in accordance with legislative and regulatory requirements. We recognise that records created by the Museum are an essential business resource, and an important source of administrative, evidential and historical information. The effective management of these records should ensure authenticity, reliability, integrity and usability.
The Records Management Policy aims to provide a framework for managing the Museum’s records, setting out roles and responsibilities, and embedding good records management practice at the centre of all the Museum’s activities.
This policy is supported by, and is referenced in, the Museum's Freedom of Information Policy, Data Protection Policy, and Records Management Procedures, which are available to all staff on the Museum Intranet.
This policy covers all records in all formats created by the Museum.
All records created by the Museum will be managed in compliance with all relevant legislation including, but not limited to:
The National Army Museum recognises the importance of records management, which should:
We will meet these objectives by:
All members of Museum staff have responsibility for the security and disposal of the records they create, and for attending related training. They must follow guidance on using the Museum’s shared drive and policies on Freedom of Information and Data Protection.
The following staff have defined responsibilities:
The Records Officer manages the transfer of records into semi-current storage and the Institutional Archive, provides guidance, manages compliance, ensures that records are securely stored and intellectually managed, reviews and appraises records, and manages access to records in storage.
The Management Team is responsible for promoting and ensuring compliance with records management policies and procedures, and for responding to requests for disposal.
The Senior Information Asset Owner is responsible for management of information risk and security within the Museum.
The Information Asset Owners are responsible for managing their information assets, and reporting to the SIRO on information risk and security.
This policy was revised and approved in February 2017.
This policy will be reviewed in February 2022.